Hiring Coordinator Intern

About the team

The People team runs hiring and human resources for the House AI internship program, from the first read of an application to the offer letter, onboarding and the end-of-term evaluation. We keep the process fast, fair and clear for every applicant and every intern, and we use what we learn to get better at spotting people who will do great work.

About the role

We're looking for a Hiring Coordinator Intern to move every candidate from application to offer letter, with no step missed and no one left waiting.

House AI hires interns on a rolling basis, so candidates are always at different stages at once. You will own the handoffs between those stages: the interview invitations, the reminders, the decisions and the offer letters. You will work with the recruiting coordinators, the hiring manager and the founders.

This internship is 100% remote and open to students anywhere in the United States or the United Kingdom. It is 20 hours a week for the Spring 2027 term.

In this role, you will

• Coordinate interviews: Send interview invitations, confirm times and reschedule quickly when plans change.
• Track every candidate: Keep each applicant's status current so anyone on the team knows the next step.
• Close the loop: Make sure every candidate hears back at every stage, including when we do not move forward.
• Prepare offers: Draft offer letters and role overviews and send them out for signature.
• Watch the pipeline: Flag candidates who have stalled and follow up with those who have not booked.
• Report weekly: Share how many candidates are at each stage and where the process slows down.

You might thrive in this role if you have

• Current enrollment in a degree program, or a degree finished in the last year. Any major, as long as you can show the work.
• Strong organization and follow-through across many people and deadlines at once.
• Clear, friendly writing, including messages that deliver bad news.
• Discretion with personal information.
• Comfort with calendars, spreadsheets and email at volume.
• A habit of noticing the detail everyone else missed.

Nice to have

• Experience coordinating recruiting, admissions or events.
• Experience with e-signature tools such as DocuSign.
• Interest in human resources or people operations.

Hours, pay and terms

• 20 hours a week, part time.
• Fully remote. You can be anywhere in the United States or the United Kingdom.
• Unpaid. There is no stipend and no health coverage.
• Perks: a letter of recommendation at the end of the term, course credit support (we sign faculty sponsor forms, take check-in calls with your professor and complete end-of-term evaluations), mentorship, and help with your resume and LinkedIn.
• You get access to the AI tools you need for your work.
• Spring term runs January 7 to June 4, 2027, with rolling start dates inside the term.
• Applications close January 5, 2027. We hire on a rolling basis, so apply early.
• Work authorization is not required.

Course credit

Course credit is supported. We sign faculty sponsor forms, take check-in calls with your professor, and complete end-of-term evaluations. Your supervisor is Jeffrey Escobar, CTO.

How to apply

Send your resume or CV and a few sentences about your goals: what you want to learn, what you want to work on, and why House AI. That is all we need to start. We read every application.

• Apply: Send your resume and a few sentences about your goals. It takes about two minutes.
• Introductory call: If your background fits the role, you get a link to book a 15-minute video call with the hiring team.
• Working interview: The next business day, a 30-minute session where you work through a real House AI task with the AI tools we use every day.
• Decision: If it is a match, you get an offer the same day and start on a real project right away.